Privacy

Effective date: 14/05/2025

Materiatek ASBL
Rue Van Malder 24, 1080 Molenbeek-Saint-Jean
hello@materiatek.eu

1. Introduction

This Privacy Policy explains how Materiatek ASBL ("Materiatek", "we", "our", "us") collects, uses, and protects your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR).

By using our services, registering for a membership, or contacting us, you agree to this policy.

2. What Data We Collect

We may collect the following categories of personal data:

Identification data: name, professional title, company
Contact information: email address, phone number, postal address
Billing data: VAT number, payment history, invoicing details
Membership usage: attendance, borrowed items, access to services
Communication data: emails and inquiries

We do not collect any cookies, trackers, or browsing behavior on our website.

3. Why We Process Your Data

We process your personal data for the following purposes:

To manage your membership and provide related services
To process payments and invoices
To communicate with you regarding updates, events, or changes
To maintain security and access control
To fulfill our legal obligations under Belgian law

4. Legal Basis for Processing

We rely on the following legal grounds:

Performance of a contract (Art. 6.1.b GDPR) – for memberships and service access
Legal obligations (Art. 6.1.c GDPR) – for accounting and tax records
Legitimate interest (Art. 6.1.f GDPR) – to improve services and manage facilities
Consent (Art. 6.1.a GDPR) – where applicable (e.g., email newsletters)

5. Data Retention

We retain your data for the duration of your membership and up to five years thereafter, in line with our legal and accounting obligations.

6. Data Sharing

We do not sell or rent your data.
We may share data with:

Trusted service providers (e.g., payment processors, event organizers)
Legal or regulatory authorities when required by law

All partners comply with the GDPR.

7. Your Rights

Under the GDPR, you have the right to:

Access your personal data
Rectify inaccurate data
Request deletion of your data
Restrict or object to certain processing
Port your data to another controller
Withdraw consent (where applicable)

To exercise your rights, contact us at hello@materiatek.eu.

8. Security Measures

We implement appropriate technical and organizational measures to safeguard your data against unauthorized access, loss, or misuse.

9. Changes to This Policy

We may update this policy to reflect legal or operational changes.
The latest version will always be available on our website.

10. Contact

If you have any questions or concerns about this Privacy Policy or your data, please contact:

Materiatek ASBL
Rue Van Malder 24, 1080 Molenbeek-Saint-Jean
Email: hello@materiatek.eu